Get More Done In Business and Life without Getting Overwhelmed, Overworked and Frustrated

by golda on January 9, 2012

A Little Tip for Getting More Done In Business and Life without Getting Overwhelmed, Overworked and Frustrated
By Golda Smith
You’re working a fulltime job, rushing to pick up your children, fix dinner, help with homework and after the children are tucked quietly in bed, you spend another two or three hours working your home based business…and you wonder why you’re stressed, spinning your wheels and not making much if any progress and tiny profits.
Here’s a solution for you. What for it….
Outsource! You’ve probably been told you should do it. You KNOW you need to do it. Sadly, you’ve come up with a thousand reasons why you can’t do it and are still stuck and overwhelmed. Maybe you’re convinced that you just can’t afford to hire help or you don’t trust anyone to do the job as well as you can. Newsflash, no one will ever do the job like you and they don’t need to.
Outsourcing will give you the freedom you need, whenever you need it.
With a little planning, outsourcing will not only save your time, make you more money, increase your time with family but it will save your sanity as well. Ask any woman why she started her home based business and a few likely responses are;
“To spend more time with my children”
“To have a more flexible schedule”
“To do what I’m passionate about”
It’s usually the first two, which is fine. The truth is these same women often feel guilty because they spend more time working on their business forsaking their children or they’re with their children and not giving the business the attention it deserves, which means that flexible schedule they dreamed of, doesn’t really exist.
Outsourcing should be a part of your business plan from day one. However, before you even begin to look for help, you need to have clear expectations of what that person will do for you. That’s where many entrepreneurs trip themselves up…no clear expectations.
Write this down!
Create your systems of processes (SOP). Ever step, for every task in your business should be systematized so that anyone can follow it. It’s much easier than it sounds and it’s totally doable even if you think you’re the most disorganized person on the planet. You don’t need to spend any money or use any fancy tools. A simple pen and paper will do fine and if you insist on getting really fancy, then Google has an entire suite of tools to assist you with this.
Let’s take email for example. Do you realize how much time is wasted once you open your email account? Whether you sell a product or service you should have a standard response for dealing with clients that have made a purchase, have trouble with a purchase, want to return an item, etc. What’s the standard language, who get’s cc’d/bcc’d on the emails? If you don’t already have this, create it now. Then you’re going to place this SOP into your google document with a clear label, perhaps “handling client emails”.
Do you do tele-seminars? There are certain tasks that must be done so why not write them down. For example create the auto responder message blast schedule. Make sure that everyone who registered for the call has the call in number and pin number. Are there any worksheets that need to go out? The social media blasts, email to your lists. All of these tasks can be written as an SOP.
Let’s not restrict this strictly to business. How about creating SOP’s for cleaning out your closets at the beginning of the summer and winter seasons. I’m sure that I’m not the only one who swaps seasonal clothing and sees what still fits and what can be sold, given or thrown away. Now imagine if you paid someone else to organize your closets for you.
This is just the beginning because you can create a SOP for just about any task, from setting up your webinars to organizing your garage! The point is to streamline your activities so that YOU can focus on those activities that bring in enough money to support the reasons YOU stated you wanted to start your home based business!
The payoff of doing this upfront is that when you hire your virtual assistant, it makes it so much easier for you to hand off the work and know there is some organization. Of course if your virtual assistant is worth their weight in salt, they will help you plug up any holes that you may not have noticed.
So if you’ve been putting off getting the assistance you so desperately need, I hope this will serve as a guide to get you into motion and into bigger profits!


Golda Smith is a single mom who is building her "Business From The Kitchen Table" working with entrepreneurs to support them in the tasks that hold their businesses together. Are you on Twitter? Get your checklist, now. Don't tweet without this!





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